Written by Nathaniel Allen

Are you ready to take your accounts payable team on a journey to unparalleled efficiency and ease? Imagine a world where your team no longer dreads the cumbersome tasks of remittance advice, invoice processing, or down payment management. The latest functionalities from Workday are here to make that world a reality, offering enhancements that will streamline your processes and smooth out the bumps in your workflow. So, grab a seat and let’s dive into the newest optimizations now available in your Workday tenant—because let’s face it, life with Workday should taste like a canned peach on a warm summer day.

Streamline Supplier Invoices with OCR and Email Ingestion

Picture this: you receive a mountain of supplier invoices, and instead of feeling that familiar sense of dread, you smile because you know Workday has your back. With advanced machine learning and OCR (optical character recognition), Workday automates invoice entry by capturing details from uploaded invoices and effortlessly populating the relevant fields. All you need to do is email your supplier invoices directly into the OCR tool, and voilà! They’re automatically processed. Your accounts payable team can then review, add any additional details, and submit the invoices through the approval process.

This isn’t just efficiency; it’s practically alchemy—turning hours of manual data entry into mere minutes of automated bliss. Your team’s new mantra? “Work smarter, not harder,” as they coast through tasks that used to bog them down.

Master Your Settlement Runs: Advanced Filters and Custom Reports in Workday

Settlement runs are like a symphony; they require precision, timing, and just the right instruments. With advanced features within Workday, you can be the maestro of your settlement process. Create custom report filters to precisely select open invoices for settlement, optimizing your workflow like never before. By using reportable fields from supplier invoices, you can fine-tune which invoices are included in your settlement runs, ensuring that only the most relevant data is processed.

This enhancement doesn’t just streamline your settlement process—it elevates it to an art form, with greater accuracy and flexibility. Plus, this feature is not just for supplier invoices; it’s available for use with miscellaneous payments as well. So, whether you’re dealing with the usual suspects or the oddball payments that pop up, Workday has you covered.

Effortlessly Manage Down Payments with the New Invoice Feature

Down payments can be a bit of a headache, can’t they? But with this new feature from Workday, recording down payment supplier invoices and applying those amounts to future invoices is as easy as a breeze on a clear day. No more manual tracking, no more second-guessing—just smooth, automated processes that significantly boost both efficiency and accuracy in your financial operations.

Imagine the relief of knowing that every down payment is precisely tracked and applied without you having to lift a finger. It’s like having an extra set of hands, dedicated solely to making sure your accounting is as seamless as possible. With this automated approach, you can streamline your operations and ensure that everything runs like clockwork.

Enhance Your Supplier Payments with Workday Docs

Ah, remittance advice—the thorn in every accounts payable professional’s side. It’s that task that somehow always takes longer than expected and is never quite as straightforward as it should be. But what if I told you those days are over? The latest enhancements to the remittance framework now allow you to create supplier remittance advice in PDF format directly through Workday Docs. Yes, you heard that right. No more wrestling with clunky processes or dealing with multiple systems. With these new setup rules, you can customize the content and appearance of your remittance templates to suit your needs, all within the cozy confines of your Workday tenant.

The best part? You can maintain these layouts without the need to dip your toes into the complexities of Workday Studio or BIRT configuration. It’s like having a magic wand that simplifies your workflow while simultaneously boosting efficiency. And let’s be honest—who wouldn’t want that?

The Architect Difference

Solution Architects Group stands out for its unique consultant-owned business model, bringing a personalized, expert-driven approach to every Workday project. With senior-level consultants averaging over six years of experience, we ensure clients receive the highest level of expertise at rates that are 20-30% more cost-effective than competitors. Our commitment to collaboration means we not only deliver cutting-edge technical solutions but also empower clients by teaching them to manage and scale their systems independently. By prioritizing long-term growth and seamless digital transformations, we become trusted partners invested in the success of every step of your Workday journey.

So, are you ready to embrace these Workday enhancements and transform your accounts payable operations? With these tools at your disposal, you’ll find that what used to feel like a daunting mountain of tasks now feels more like a gentle stroll through a peach orchard—refreshing, sweet, and oh-so-satisfying.