Industries Served

Healthcare

Health systems, physician groups, specialty care organizations, FQHCs, and healthcare service organizations operate workforces unlike any other industry: credential-driven, continuously regulated, acutely shortage-prone, and tied directly to patient care. We design Workday environments that give healthcare leadership the workforce visibility and operational control they need without adding administrative burden to the people delivering care.

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Clinical Credential & License Tracking
Multi-Entity Health System Org Design
Labor Cost Visibility Across All Staffing Models
100% Workday Certified Consultants

The Challenge

A Workforce Built Around Patient Care. A Platform That Has to Keep Up.

Healthcare organizations carry workforce complexity that few industries match: staff who must maintain active licenses and certifications to practice, scheduling models that span clinical and non-clinical roles across multiple sites, contingent labor that supplements core staff during shortages, and labor costs that represent the largest single line item on most operating budgets.

Our consultants understand how to configure Workday in a way that reflects healthcare operational realities, connecting credentialing, scheduling, labor cost reporting, and workforce planning in a single environment that gives leadership teams the visibility they need to make decisions before staffing gaps affect care delivery.

What We Bring to This Industry

  • Clinical and non-clinical credential, license, and certification tracking
  • Complex staffing model configuration across employed and contingent workers
  • Labor cost visibility and variance reporting by department and cost center
  • Multi-entity org design for health systems and multi-site practices
  • Workforce shortage identification and retention risk reporting
  • Position management aligned to budget and headcount controls
  • Compliance workflow automation for regulatory and accreditation requirements
  • Workforce planning tied to patient volume and service line growth

Workforce Management

Managing the Workforce Behind the Care

Healthcare workforces span employed clinicians, advanced practice providers, non-clinical staff, and contingent labor, all operating under credential and compliance requirements that cannot slip. We configure Workday to keep every dimension of that workforce visible and current.

Credential, License & Certification Tracking

Configure worker profiles to capture and maintain state licenses, clinical certifications, DEA registrations, and accreditation requirements. Automate expiration alerts and prevent assignment of uncredentialed staff to restricted roles or locations.

Employed & Contingent Workforce Configuration

Support complex staffing models that blend employed staff, agency workers, per diem resources, and locum tenens coverage. Track total workforce cost and compliance across all staffing categories within a single platform.

Labor Cost Visibility & Variance Reporting

Build reporting frameworks that surface labor cost by department, cost center, service line, and staffing category. Identify overtime exposure, agency spend, and budget variances before they compound across a pay period or quarter.

Multi-Entity Org Design

Structure legal entities, practice groups, service lines, and facilities within a single Workday environment that supports both consolidated health system reporting and site-level operational visibility for department leaders and administrators.

Compliance & Accreditation Workflows

Automate mandatory training assignments, track completion rates across clinical and non-clinical populations, enforce compliance deadlines, and generate audit-ready documentation for Joint Commission, CMS, and state regulatory requirements.

Position Management & Headcount Controls

Implement position management frameworks that align approved headcount to budgeted FTEs by department, enforce hiring controls, and connect open position reporting to workforce planning processes so that vacancies are addressed before they create care gaps.

Workday Financials Suite

Financial Visibility Across the Entire Health System

Workday Financials brings cost center management, procurement, and enterprise financial reporting into the same platform as clinical workforce data, giving health system CFOs and finance teams a complete picture of operational and workforce costs without manual reconciliation across disconnected systems.

Cost Center & Department-Level Financial Reporting

Configure hospital, clinic, department, and cost center hierarchies within Workday to support detailed operational cost reporting, budget-to-actual variance tracking, and consolidated financial reporting across the full health system.

Supply Chain & Procurement Management

Manage medical and non-medical supply procurement, vendor contracts, and purchase order workflows through Workday's source-to-pay module. Connect supply costs to department budgets and surface procurement spend analytics across the health system.

Capital Project & Fixed Asset Management

Track capital construction, equipment acquisitions, and facility improvement projects within Workday. Manage construction-in-progress, asset capitalization, and depreciation schedules for medical equipment, real property, and technology assets.

Financial Planning & Workforce Cost Integration

Connect clinical and non-clinical FTE counts, productivity metrics, and compensation data to operating budgets using Workday Adaptive Planning. Give finance and operational leadership a shared model for labor cost forecasting and budget variance analysis.

Workforce Intelligence

From Staffing Shortage to Strategic Response

Healthcare leaders are routinely asked to manage labor costs while maintaining safe staffing ratios, reducing agency dependency, and improving retention rates simultaneously. Those decisions require real-time visibility into the workforce across every department and site, not lagged reports assembled from multiple systems.

We configure Workday reporting and analytics frameworks that surface retention risk, credential expiration pipelines, agency utilization trends, and service line workforce gaps in a format that supports decisions at both the operational and executive level, before a shortage becomes a care continuity problem.

  • Department and service line labor cost dashboards
  • Credential and license expiration pipeline by role and location
  • Agency spend versus employed cost comparison reporting
  • Turnover, vacancy, and retention risk reporting by department
  • Workforce demand forecasting tied to patient volume and service growth

Common Scenarios We Support

  • Configuring credential and license tracking for a multi-site health system
  • Building labor cost visibility across employed and contingent staffing models
  • Implementing position management tied to budget and headcount approval workflows
  • Migrating a physician group or specialty practice off a legacy HRIS into Workday
  • Integrating an acquired practice or facility into an existing health system tenant
  • Establishing workforce planning processes tied to service line expansion plans
  • Automating compliance training assignment and completion tracking for Joint Commission preparation

How We Engage

Every Service Line. One Industry Focus.

Our four service lines each bring distinct value to healthcare organizations. They are designed to work together or independently, depending on where you are in your Workday journey.

Workday Deployments

Full-lifecycle implementations scoped for healthcare workforce complexity, credential tracking, multi-entity org design, position management, and labor cost reporting. Fixed-bid, fixed-time with dedicated architects.

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Workday Managed Services

Ongoing support with dedicated architects who understand your configuration, your credentialing requirements, and your compliance obligations. Proactive, not reactive.

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Staff Augmentation

Certified Workday specialists placed inside your team for implementation surges, backfill coverage, or long-term embedded support. Priced at 15% or more below market, with access to our Area Leads by domain.

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Advisory & Transformation

Independent advisory for M&A integrations, architecture reviews, workforce planning design, and compliance framework development. Client-side alignment with no delivery conflict.

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Knowledge Hub

Insight From Practitioners Who Deliver It

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Ready to Get More From Your Workday Investment?

Tell us about your organization, your staffing model, and where the gaps are. We will show you how we can help.

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